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DRAFT DOCUMENT SUBJECT TO BOARD
APPROVAL
MINUTES OF THE
BUSINESS MEETING
OF THE
MAXATAWNY TOWNSHIP BOARD OF
SUPERVISORS
WEDNESDAY, OCTOBER 5, 2011
Members of the
Maxatawny Township Board of Supervisors met for the regular monthly
Business Meeting on Wednesday, October 5, 2011, in the Township
Building. Chairman Allen L. Leiby called the meeting to order at
7:30 p.m. with Supervisors Gayle P. Sanders and David R. Hoffman
present. Also in attendance were Solicitor Jill Nagy, Engineer
Chris Falencki, Roadmaster Richard Grim, Code Enforcement Officer
Chris Paff, and Township Manager Justin Yaich. Also present at the
meeting were Zoning Chair Lois Hinkle, Traffic Advisory Member Dan
Hinkel, Municipal Authority Member Michael Berger.
EXECUTIVE SESSION
Chairman Allen Leiby announced the
Board of Supervisors met in executive session regarding personnel on
Friday, September 23, 2011 from 7:00AM – 8:00AM and again on Friday,
September 30, 2011 from 7:00AM – 9:30AM.
ACTION ON MINUTES
Reading of the Minutes of the July 6th
Business Meeting was waived since copies of the Minutes were
distributed prior to the meeting. On a motion by Supervisor
Hoffman, seconded by Supervisor Sanders, and approved by all
members, the Minutes were accepted as presented.
REPORTS
1. Berks-Lehigh Regional
Police Report - Chairman Leiby presented the Maxatawny portion
of the report for the month of August.
2. Code Enforcement
Officer Chris Paff – Gave an update on APEX Parking Lot
construction and also the plan to extend sidewalks and lighting
under the overpass for residents.
CEO Paff also gave an update on a
water line break by Campus Motor Inn. He suggested the Board reduce
the required settling period for the trench, allowing the contractor
to pave the area.
* On a motion by
Supervisor Hoffman, seconded by Supervisor Sanders, and approved by
all members, the Board waived the settling period for the
construction of the water line repair.
CEO Paff also gave an
update on a meeting with Weiss Market’s and their plans to install a
gas station at the market. No additional information was made
available at this preliminary stage.
3.
Sewage Enforcement
Officer Carl Wolfe – Will
report at the Planning and Zoning Meeting.
4.
Roadmaster Richard
Grim – Roadmaster Grim
presented his report for the month of September. Roadmaster Grim
also gave the Board an update on the completion of the box culvert
replacement project. He also requested permission to seek quotes
for guide rails to finish the box culvert project.
* On a motion by Supervisor
Sanders, seconded by Supervisor Hoffman, and approved by all
members, the Board granted permission to seek quotes.
5.
Kutztown University
Representative Jose Molina –
Nothing to report.
6. Rodney
Freeman – Kutztown Ambulance –
Presented a brief update on the
radio needs for Kutztown Ambulance. The Board took Mr. Freeman’s
comments under advisement. Solicitor Nagy suggested the Township
Manager and a liaison from the Board meet with Kutztown University
to seek help in the funding of the radio purchase.
*
On a motion by Supervisor Hoffman,
seconded by Supervisor Sanders, and approved by all members, the
Board authorized the Manager to meet with Kutztown University.
* On a motion by Supervisor
Sanders, seconded by Supervisor Hoffman, and approved by all
members, the Board authorized Solicitor Nagy and the Township
Manager to meet with Eastern Industries regarding road materials.
7. Township Manager Justin
Yaich - Township Manager distributed a copy of his report to the
Board prior to the meeting. All action items on the report are
listed under New Business.
8. Approval of Reports -
On a motion by Supervisor Hoffman, seconded by Supervisor Sanders,
and approved by all members, all reports were accepted as
presented.
OLD BUSINESS
1.
Assistant Roadmaster - On a motion by Supervisor Hoffman,
seconded by Supervisor Sanders, and approved by all members, the
Board approved the discontinuance of the Assistant Roadmaster
position within Maxatawny Township.
2.
Berks County Cell Tower –
CEO Paff updated the Board, Berks County is in
the process of having the Township apply for the necessary permits
to construct a cell tower. Several issues were discussed among the
Board. Township Manager Justin Yaich suggested the County be
responsible for all fees incurred for the application and reviews.
* On a motion by
Supervisor Sanders, seconded by Supervisor Hoffman, and approved by
all members, the authorized Solicitor Nagy, CEO Paff, and Engineer
Falencki to proceed with the review and make the County aware of the
necessary monies required.
3.
Mandatory Recycling Program -
The Township Manager gave an update on a meeting
with DEP regarding the mandatory recycling program based on the
Township’s new census numbers. The Township Manager will continue
to keep the Board up to date on the process. No action was taken.
NEW BUSINESS
1.
On a motion by Supervisor Sanders,
seconded by Supervisor Hoffman, and approved by all members, the
Board authorized Solicitor Nagy to update ordinance 1987-3 (False
Alarms) to make the fines more consistent with other areas.
2.
On a motion by Supervisor Hoffman,
seconded by Supervisor Sanders, and approved by all members, the
Board authorized the Township Manager to participate in the Berks
County Co-op Fuel Bids.
3.
On a motion by Supervisor Hoffman,
seconded by Supervisor Sanders, and approved by all members, the
Board authorized Paul Burkholder to remove the red pavilion in
Bowers Park at a price of $800.00.
4.
On a motion by Supervisor Hoffman,
seconded by Supervisor Sanders, and approved by all members, the
Board authorized the 2012 MMO monies in the amount of $22,222.
5.
On a motion by Supervisor Hoffman,
seconded by Supervisor Sanders, and approved by all members, the
Board authorized the Township Manager to enter into a printing
agreement with Hometown Press for the printing of a Township
Newsletter.
6.
On a motion by Supervisor Sanders,
seconded by Supervisor Hoffman, and approved by all members, the
Board authorized the Manager to release a tax refund to Weiss
Markets in the amount of $2,173.25.
REPORTS
1.
Engineer Chris
Falencki – Engineer
Falencki reported on several items.
a.)
Swale permit is in
hand from DEP for William Delong Park.
b.)
Engineer will briefly
review and make comment of Rockland Township SALDO.
c.)
Almeida & Hudak (Sewer
Contractor) is to begin paving Curtis, Rosecrest, and Commons.
d.)
Waiting on DEP Permit
for Seigfriedale Road Crossing.
e.)
Preconstruction
meeting was held for the William Delong Park site lighting.
f.)
Almeida & Hudak will
be requesting additional permission to blast.
* On a motion by Supervisor Hoffman,
seconded by Supervisor Sanders, and approved by all members, the
Board authorized A&H to pave Curtis Road, Rosecrest Road, and
Commons Road.
2.
Solicitor Jill Nagy
– Solicitor Nagy reported
on several items.
a.)
In the process of
updating the E.I.T. Ordinance to make it consistent with current
requirements. Her intention is to have this prepared for adoption at
the 2nd meeting in November.
* On a motion by Supervisor Sanders,
seconded by Supervisor Hoffman, and approved by all members, the
Board authorized the advertising of the E.I.T. Ordinance pending
updates from the Manager on tax rates.
b.)
Speed limit Ordinance
for Church Road is ready for advertising.
* On a motion by Supervisor Hoffman,
seconded by Supervisor Sanders, and approved by all members, the
Board authorized the advertising of the Speed Limit Ordinance.
HEARING OF THE VISITORS & PUBLIC COMMENT
1.
Dan Hinkle – Sited several concerns
regarding the sewer contractor, Almeida & Hudak.
a.)
Contractor struck his electric line
b.)
Several tree limbs were cut down by
contractor
c.)
Contractor struck his phone line
In an unrelated matter, he also voiced concern of
people blowing grass and leaves into the street.
FINANCIAL MATTERS
1. Payment of Bills –
On a motion by Supervisor Sanders, seconded by Supervisor Hoffman,
and approved by all members, the bills were ordered paid as
presented.
2. Treasurer’s Report –
On a motion by Supervisor Sanders, seconded by Supervisor
Hoffman, and approved by all members, the Treasurer’s Report for the
month of August was accepted as presented.
ADJOURNMENT
On motion by Supervisor Sanders,
seconded by Supervisor Hoffman, and approved by all members, the
meeting was adjourned at 8:53PM.
Respectfully submitted,
Justin Yaich,
Manager
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