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DRAFT DOCUMENT SUBJECT TO BOARD APPROVAL
MINUTES OF THE BUSINESS MEETING OF THE MAXATAWNY TOWNSHIP BOARD OF SUPERVISORS WEDNESDAY, OCTOBER 5, 2011 Members of the Maxatawny Township Board of Supervisors met for the regular monthly Business Meeting on Wednesday, October 5, 2011, in the Township Building. Chairman Allen L. Leiby called the meeting to order at 7:30 p.m. with Supervisors Gayle P. Sanders and David R. Hoffman present. Also in attendance were Solicitor Jill Nagy, Engineer Chris Falencki, Roadmaster Richard Grim, Code Enforcement Officer Chris Paff, and Township Manager Justin Yaich. Also present at the meeting were Zoning Chair Lois Hinkle, Traffic Advisory Member Dan Hinkel, Municipal Authority Member Michael Berger. EXECUTIVE SESSION Chairman Allen Leiby announced the Board of Supervisors met in executive session regarding personnel on Friday, September 23, 2011 from 7:00AM – 8:00AM and again on Friday, September 30, 2011 from 7:00AM – 9:30AM. ACTION ON MINUTESReading of the Minutes of the July 6th Business Meeting was waived since copies of the Minutes were distributed prior to the meeting. On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Minutes were accepted as presented. REPORTS1. Berks-Lehigh Regional Police Report - Chairman Leiby presented the Maxatawny portion of the report for the month of August. 2. Code Enforcement Officer Chris Paff – Gave an update on APEX Parking Lot construction and also the plan to extend sidewalks and lighting under the overpass for residents. CEO Paff also gave an update on a water line break by Campus Motor Inn. He suggested the Board reduce the required settling period for the trench, allowing the contractor to pave the area. * On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Board waived the settling period for the construction of the water line repair. CEO Paff also gave an update on a meeting with Weiss Market’s and their plans to install a gas station at the market. No additional information was made available at this preliminary stage. 3. Sewage Enforcement Officer Carl Wolfe – Will report at the Planning and Zoning Meeting. 4. Roadmaster Richard Grim – Roadmaster Grim presented his report for the month of September. Roadmaster Grim also gave the Board an update on the completion of the box culvert replacement project. He also requested permission to seek quotes for guide rails to finish the box culvert project. * On a motion by Supervisor Sanders, seconded by Supervisor Hoffman, and approved by all members, the Board granted permission to seek quotes. 5. Kutztown University Representative Jose Molina – Nothing to report. 6. Rodney Freeman – Kutztown Ambulance – Presented a brief update on the radio needs for Kutztown Ambulance. The Board took Mr. Freeman’s comments under advisement. Solicitor Nagy suggested the Township Manager and a liaison from the Board meet with Kutztown University to seek help in the funding of the radio purchase. * On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Board authorized the Manager to meet with Kutztown University. * On a motion by Supervisor Sanders, seconded by Supervisor Hoffman, and approved by all members, the Board authorized Solicitor Nagy and the Township Manager to meet with Eastern Industries regarding road materials. 7. Township Manager Justin Yaich - Township Manager distributed a copy of his report to the Board prior to the meeting. All action items on the report are listed under New Business. 8. Approval of Reports - On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, all reports were accepted as presented. OLD BUSINESS1. Assistant Roadmaster - On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Board approved the discontinuance of the Assistant Roadmaster position within Maxatawny Township. 2. Berks County Cell Tower – CEO Paff updated the Board, Berks County is in the process of having the Township apply for the necessary permits to construct a cell tower. Several issues were discussed among the Board. Township Manager Justin Yaich suggested the County be responsible for all fees incurred for the application and reviews. * On a motion by Supervisor Sanders, seconded by Supervisor Hoffman, and approved by all members, the authorized Solicitor Nagy, CEO Paff, and Engineer Falencki to proceed with the review and make the County aware of the necessary monies required. 3. Mandatory Recycling Program - The Township Manager gave an update on a meeting with DEP regarding the mandatory recycling program based on the Township’s new census numbers. The Township Manager will continue to keep the Board up to date on the process. No action was taken. NEW BUSINESS 1. On a motion by Supervisor Sanders, seconded by Supervisor Hoffman, and approved by all members, the Board authorized Solicitor Nagy to update ordinance 1987-3 (False Alarms) to make the fines more consistent with other areas. 2. On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Board authorized the Township Manager to participate in the Berks County Co-op Fuel Bids. 3. On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Board authorized Paul Burkholder to remove the red pavilion in Bowers Park at a price of $800.00. 4. On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Board authorized the 2012 MMO monies in the amount of $22,222. 5. On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Board authorized the Township Manager to enter into a printing agreement with Hometown Press for the printing of a Township Newsletter. 6. On a motion by Supervisor Sanders, seconded by Supervisor Hoffman, and approved by all members, the Board authorized the Manager to release a tax refund to Weiss Markets in the amount of $2,173.25. REPORTS1. Engineer Chris Falencki – Engineer Falencki reported on several items. a.) Swale permit is in hand from DEP for William Delong Park. b.) Engineer will briefly review and make comment of Rockland Township SALDO. c.) Almeida & Hudak (Sewer Contractor) is to begin paving Curtis, Rosecrest, and Commons. d.) Waiting on DEP Permit for Seigfriedale Road Crossing. e.) Preconstruction meeting was held for the William Delong Park site lighting. f.) Almeida & Hudak will be requesting additional permission to blast. * On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Board authorized A&H to pave Curtis Road, Rosecrest Road, and Commons Road. 2. Solicitor Jill Nagy – Solicitor Nagy reported on several items. a.) In the process of updating the E.I.T. Ordinance to make it consistent with current requirements. Her intention is to have this prepared for adoption at the 2nd meeting in November. * On a motion by Supervisor Sanders, seconded by Supervisor Hoffman, and approved by all members, the Board authorized the advertising of the E.I.T. Ordinance pending updates from the Manager on tax rates. b.) Speed limit Ordinance for Church Road is ready for advertising. * On a motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Board authorized the advertising of the Speed Limit Ordinance. HEARING OF THE VISITORS & PUBLIC COMMENT1. Dan Hinkle – Sited several concerns regarding the sewer contractor, Almeida & Hudak. a.) Contractor struck his electric line b.) Several tree limbs were cut down by contractor c.) Contractor struck his phone line In an unrelated matter, he also voiced concern of people blowing grass and leaves into the street. FINANCIAL MATTERS1. Payment of Bills – On a motion by Supervisor Sanders, seconded by Supervisor Hoffman, and approved by all members, the bills were ordered paid as presented. 2. Treasurer’s Report – On a motion by Supervisor Sanders, seconded by Supervisor Hoffman, and approved by all members, the Treasurer’s Report for the month of August was accepted as presented. ADJOURNMENTOn motion by Supervisor Sanders, seconded by Supervisor Hoffman, and approved by all members, the meeting was adjourned at 8:53PM.
Respectfully submitted, Justin Yaich, Manager
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• Board of Supervisors Business Meeting • Board of Supervisors Planning and Zoning Meeting |
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