MINUTES OF THE BUSINESS MEETING
OF THE
MAXATAWNY TOWNSHIP BOARD OF SUPERVISORS

WEDNESDAY, AUGUST 4, 2010           

                Members of the Maxatawny Township Board of Supervisors met for the regular monthly Business Meeting on Wednesday, August 4, 2010, in the Township Building.  Vice-Chairman Gayle P. Sanders called the meeting to order at 7:30 p.m. with Supervisor David R. Hoffman present.  Also in attendance were CEO Chris Paff and Engineer Chris Falencki.

ACTION ON MINUTES

                Reading of the Minutes of the July 7^th Business Meeting was waived since copies of the Minutes were distributed prior to the meeting.  On motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Minutes were accepted as presented.

REPORTS

                Supervisor Sanders presented the report of the Berks-Lehigh Regional Police Department for the month of June.  On motion by Supervisor Hoffman, seconded by Supervisor Sanders, the report was accepted as presented.

                Code Enforcement Officer Chris Paff presented his report for the month of July.  In addition, the following matters were presented to the Board for their consideration:

• Faddis Concrete – permit is ready for construction of a new building, however, the stormwater agreement has not been received.
• Rodale Institute – plans for construction of a bathroom have been received and need to be reviewed. 
• Apex Village – work has begun on a stormwater detention pond, but none of the other issues are being addressed at this time.
• Arrowhead – received a complaint concerning the weeds, this has been resolved in the last week.

On motion by Supervisor Hoffman, seconded by Supervisor Sanders, the report was accepted as presented.

                Sewage Enforcement Officer Carl Wolfe.  In the absence of SEO Wolfe, Alternate SEO Paff presented the following matters for the Board to consider:

• Permits have been issued to repairs of three systems.
• Approximately 50 systems have not yet been pumped in this cycle; however, there are reports, which have not been entered into the system.

On motion by Supervisor Hoffman, seconded by Supervisor Sanders, the report was accepted as presented.

                Roadmaster Richard Grim presented his report for the month of July.  On motion by Supervisor Hoffman, seconded by Supervisor Sanders, the report was accepted as presented.

                Kutztown University Representative Jose Molina presented his report for the month of July, which included the following:

• On August 6^th, the summer session ends.
• Summer camps attracted about 300 young people for volleyball and field hockey.
• Move in for freshman will be August 28^th and move in for upper classman will be August 30^th and 31^st.

On motion by Supervisor Hoffman, seconded by Supervisor Sanders, the report was accepted as presented.

OLD BUSINESS

                Fireworks Ordinance.  This matter was tabled until next week’s meeting.

                Friends, Inc. Bicycle Tour.  Routes for two bicycle tours, one 10-mile and another 25- mile, with proceeds to Poverty, and sponsored by Friend, Inc., were presented to the Board for their consideration.  Further information will be sought and referred to the Police Department.

                Agricultural Security Applications.  For informational purposes, applications are being received during the month of August for inclusion in the Agricultural Security District. 

                College Boulevard Underpass.  The Township has received a notice of concern from a resident that the College Boulevard underpass is very dark and poses a threat to students walking back and forth from Apex Village to Kutztown University.  Township Manager Stauffer was instructed to send letters to Apex Village and Kutztown University seeking joint funding for a project to eliminate this hazardous condition.

NEW BUSINESS

                Winter Maintenance Agreement.  On motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, a Winter Maintenance Agreement with PennDOT for snow and ice removal on six State roads was approved.

                Prepaid Propane.  The Township accepted a proposal from Bernville Quality Fuels to purchase 8,400 gallons of propane during the 2010-2011 season at a cost of #1.70 per gallon.

                Upset Tax Sale.  The Berks County Tax Claim Bureau will hold an Upset Tax Sale on September 22, 2010, for those properties that have not paid their property taxes for 2008 and previous. 

                Meeting Schedule.  Township Manager Stauffer reminded the Board that the Municipal Authority meetings of Thursday, August 5^th, and Thursday, August 26^th are both joint meetings.

                Deed Transfer.  On motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, Solicitor Jill Nagy was authorized to transfer title of the 0.83-acre tract on Koffee Lane from the Township to the Municipal Authority.

REPORTS

                Engineer Chris Falencki presented his report, which included the following for the Board to consider:

• The permits for the Bowers Road box culverts have not yet been issued by DEP.
• A conference call was made with DCNR concerning the grant for the William DeLong Park, and the project is proceeding although actual work will not place until next year.

HEARING VISITORS & PUBLIC COMMENT

                Kathy Delong questioned if the Board is comfortable with the construction numbers given out by the Municipal Authority.

                Barry Sokol expressed concern with the opening of a quarry by Lehigh Cement, and the 28 acres owned by Lehigh Cement in Maxatawny Township.

                John Zima suggested that the Board direct the Municipal Authority to provide all financial information for the sewer project.

FINANCIAL MATTERS

                Payment of Bills.  On motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the bills were ordered paid as presented.

                Treasurer’s Report.  On motion by Supervisor Hoffman, seconded by Supervisor Sanders, and approved by all members, the Treasure’s Report for the month of August was accepted as presented.

ADJOURNMENT

                On motion by Supervisor Hoffman, seconded by Supervisor Sanders, the meeting was adjourned.

EXECUTIVE SESSION.

                The Board met in Executive Session from 8:20 to 8:50 p.m. to discuss personnel.

.